We take any complaints or client dissatisfaction very seriously.
If there is ever anything which you are not happy with and would like to discuss informally with someone other than the person handling your matter, then please contact Sarah Newcombe in the case of a residential conveyancing matter, or Paul Davis in the case of any other matter. They can contacted on 0116 289 7000 or by email at firstname.lastname@example.org or email@example.com.
If, after an informal discussion or otherwise, you wish your complaint to be formally investigated under our complaints procedure, you should email (or write to) Paul Davis setting out your complaint in detail including any documentation or information that you consider is relevant to the complaint.
If you make a formal complaint, we have eight weeks to consider it.
What will happen next?
- Within three days we will send you a letter acknowledging your complaint and asking you to confirm or explain any details. If it seems appropriate, we will suggest a meeting at this stage.
- We may then record your complaint in our central register and will also investigate your complaint by examining the relevant file, which should take no longer than 28 days.
- If appropriate we may then invite you to meet Paul to discuss and hopefully resolve your complaint. If we do not consider it appropriate or if you do not want to meet Paul, we will write fully to you setting out our views on the situation and any redress that we would feel to be appropriate.
- At this stage, if you are still not satisfied, please let us know. We will then arrange to review our decision. We would generally aim to do this within 14 days. This will happen in one of the following ways:
- Paul will review his decision;
- We will arrange for a partner of the firm who has not been involved in your complaint to review the decision;
- We will ask our local law society or another local firm of solicitors to review your complaint (we will let you know how long this process will take); or
- We will invite you to agree to independent mediation (we will let you know how long this process will take).
We will let you know the result of the review within five days of the end of the review. At this time, we will write to you confirming our final position on your complaint and explaining our reasons.
The Legal Ombudsman
If we have not informed you of our final decision within eight weeks, you have the right to complain to the Legal Ombudsman.
If you are not satisfied with our final decision in respect of your complaint you can ask the Legal Ombudsman to consider the complaint. The Legal Ombudsman expects complaints to be made to them within one year of the date of the act or omission about which you are concerned or within one year of you realising there was a concern. You must also refer your concerns to the Legal Ombudsman within six months of our final response to you.
The Legal Ombudsman can be contacted as follows:
Legal Ombudsman, PO Box 6167, Slough, SL1 0EH
Other than where required by an order of any court of competent jurisdiction or any regulatory, judicial, governmental or similar body, the details of your resolved complaint will remain confidential.
Complaints referred by the Legal Ombudsman
You must first raise a complaint with us before lodging it with the Legal Ombudsman and follow the complaints procedure set out above. If you approach the Legal Ombudsman before our procedures are complete, the Legal Ombudsman will refer the complaint back to our Client Care Partner, Paul Davis. Our normal complaints procedures will then be followed.
BHW Solicitors is authorised and regulated by the Solicitors Regulation Authority (SRA).